Writing Rhetorically

Writing Rhetorically

If you are writing a memo, an email, or a business proposal, there are certain elements of writing that must be considered. I want to help you out—so I’ve made a bit of a summary of things that you MUST consider if you are writing professionally.  I gathered this information from a highly informative book, which I recommend strongly for anyone considering business writing seriously! You can access the book from here: Writing that Works

Here are the three categories that you must consider!!

Topic:

This is sort of like your thesis. Think of the overall topic you are considering for your writing, and organize your writing according to that topic. In other words, it is important to focus on the scope of your topic. If you are writing about a business proposal, avoid talking about superfluous information. So avoid unnecessary facts, and in general, any point that does not directly relate to your topic.

Audience:

For everything that your write, your audience might vary dramatically. This is incredibly important. If you are writing to your boss, and you know that your boss is a snob about vocabulary, you can use that knowledge to your advantage, and use big words! The way that you incorporate your audience into your writing will have a direct impact on whether you are heard or ignored. So remember, tailor your writing for the intended audience, and they will think better of you.

Purpose:

Remember, you have a goal. In business writing, there is always something that you are trying to accomplish; whether it is a specific proposal you want passed, or a new employee policy, you will need to keep in mind the ultimate resolution you want. For instance, consider whether your writing will need to meet the approval of one person, or a committee. Also, focus on an argument that will support your end-goal. If you keep your purpose in mind, you will not only help to clarify your aims for yourself, but you will also become clearer in your writing. If your writing is clear and poignant, then you will be more likely to be heard.

Don’t Forget!

Your writing is going to be considered as it is. The reader will not incorporate what you intend to say into their reading. If you want a specific point to be considered, you must make it explicit!

If you keep these ideas in mind, you will do just fine…

Best of luck!